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What is a Cleaning Services Agreement?
A Cleaning Services Agreement is a written contract between a cleaning contractor and a client. This agreement outlines the terms and conditions of the cleaning services, the task completion timeframe, and payment for the services provided.
When should I use a Cleaning Services Agreement?
LawDepot’s Cleaning Services Agreement template is suitable for single cleaning jobs, fixed-term contracts, or regularly scheduled cleaning services. Cleaners and clients can use this document to create a contract for the following services:
- Commercial and janitorial cleaning for office buildings, retail spaces, and warehouses
- Housekeeping for homeowner’s or renter’s house or apartment (e.g., maid services)
- Rental property cleaning after a tenant or guest has left a rental or Airbnb
- Event clean up after large social events such as weddings, parties, and conferences
- Car cleaning, such as vacuuming the interior and washing the exterior
Why should I use a Cleaning Services Agreement?
A Cleaning Services Agreement helps clarify the terms and conditions of the agreement to both the contractor and the client. Both parties can consult the agreement to potentially prevent disputes. If you need to make changes to the service terms in the future, it can be beneficial to have a written document to amend.
Are verbal Cleaning Services Agreements legally binding?
Verbal contracts are legally valid in the United Kingdom. The problem is, that without evidence in writing, it is difficult to prove the terms of such a contract in court. If the terms cannot be established, there may be no legal remedy in the event of a dispute.
What details are included in a Cleaning Services Agreement?
When you use our template, we will ask you to provide the following details for your Cleaning Services Agreement:
- Service term: Specify whether the service is a single job or on a fixed-term or ongoing indefinite basis.
- Location: State where the cleaning services will take place. This sets the governing law which will be applicable to the contract.
- Cleaning contractor details: List if the cleaner works as an individual contractor or as part of a group of contractors as well as their names and addresses.
- Client details: List if the client is an individual or if they are an organization or corporation along with their name and address.
- Billing information: Include the deposit amount (if applicable), rate of pay, payment type, and any details that regard invoices or late payments.
- Cancellation policy: Provide a notice period for either party to cancel a cleaning job.
- Expenses and reimbursements: State if the cleaning service provider will be reimbursed for any items or tools necessary to complete their work.
- Confidentiality clause: Ensure that the contractor will not disclose any personal information about the client unless authorised by the client or required by law.
LawDepot’s step-by-step questionnaire helps you to organise the important details of your Cleaning Services Agreement. You can edit our template to include additional clauses to address any details not covered by our questionnaire.
How do I price a Cleaning Services Agreement?
Factors that may influence the cost of a cleaning job include the following:
- Property type
- Size of the property
- Type of cleaning job
- Number of hours required to complete tasks
- Amount of cleaning required or the difficulty of the job
- Extra materials or supplies needed to complete the job
The contract’s length often affects payment terms. For example, a flat fee or lump sum payment is a simple choice for a once-off cleaning job. Regularly scheduled cleaning, however, will typically involve a set rate of pay, invoiced at regular intervals.
Hourly or weekly rate
Clients may choose to pay cleaners hourly or weekly, particularly if the work is to be ongoing or long-term.
What is the difference between an Employment Contract and a Cleaning Services Agreement?
Employment Contracts are only for employees — not independent contractors. Employees work for one employer, usually have a set schedule, and are often paid hourly or weekly. The employer usually provides the tools or equipment the employee uses to do their job.
An employee is obligated to sign an Employment Contract, which outlines their rights and responsibilities while at work.
An independent contractor is self-employed. They can work for many different clients, set their own hours and use their own equipment. They are not employees, so they do not have the same legal protection as an employee.
Instead of an Employment Contract, cleaning contractors may sign a Cleaning Services Agreement to protect their financial interests.