Free Child Care Contract

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Child Care Contract

DurationQG

Child care services are needed:

OccasionallyChild care from time to time

For a fixed termRegular child care until a specified date

IndefinitelyRegular scheduled child care

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CHILD CARE CONTRACT

THIS CHILD CARE CONTRACT (the "Contract") is dated this ________ day of ________________, ________.

Client

____________________________________________________

(the "Client")

Child Care Provider

____________________________________________________

(the "Child Care Provider")

BACKGROUND
The Client is of the opinion that the Child Care Provider has the necessary qualifications, experience and abilities to provide services to the Client.
The Child Care Provider is agreeable to providing such services to the Client on the terms and conditions set out in this Contract.

IN CONSIDERATION OF the matters described above and of the mutual benefits and obligations set forth in this Contract, the receipt and sufficiency of which consideration is hereby acknowledged, the Client and the Child Care Provider (individually the "Party" and collectively the "Parties" to this Contract) agree as follows:

Services Provided
The Client hereby agrees to engage the Child Care Provider to provide the Client with the following services (the "Services"):
- _______________________________________________________________
  _______________________________________________________________.
The Services will also include any other tasks which the Parties may agree on. The Child Care Provider hereby agrees to provide such Services to the Client.
Term of Contract
The term of this Contract (the "Term") will begin on the date of this Contract and will remain in full force and effect indefinitely until terminated as provided in this Contract.
In the event that either Party wishes to terminate this Contract, that Party can do so immediately by serving written notice on the other Party.
In the event that either Party breaches a material provision under this Contract, the non-defaulting Party may terminate this Contract immediately and require the defaulting Party to indemnify the non-defaulting Party against all reasonable damages.
Except as otherwise provided in this Contract, the obligations of the Child Care Provider will end upon the termination of this Contract.
Performance
The Parties agree to do everything necessary to ensure that the terms of this Contract take effect.
Authorisation to Treat a Minor
The Child Care Provider will be furnished with the necessary documentation so that they may sanction medical care for the child/children in the event of an emergency and the parent(s) cannot be reached.
Duty of Care
The Child Care provider under the provisions of this Agreement, accepts a general duty of care wherever reasonable and necessary.
Limitation of Liability
It is understood and agreed that the Child Care Provider will have no liability to the Customer or any other party for any loss or damage (whether direct, indirect, or consequential) which may arise from the provision of the Services.
Currency
Except as otherwise provided in this Contract, all monetary amounts referred to in this Contract are in GBP.
Payment
The Child Care Provider will charge the Client a flat fee of £0.00 for the Services (the "Payment").
The Client will be invoiced when the Services are complete.
Invoices submitted by the Child Care Provider to the Client are due within 30 days of receipt.
In the event that this Contract is terminated by the Client prior to completion of the Services but where the Services have been partially performed, the Child Care Provider will be entitled to pro rata payment of the Payment to the date of termination provided that there has been no breach of contract on the part of the Child Care Provider.
The Payment as stated in this Contract does not include Value Added Tax. Any Value Added Tax required will be charged to the Client in addition to the Payment.
The Child Care Provider will be responsible for all income tax liabilities and National Insurance or similar contributions relating to the Payment and the Child Care Provider will indemnify the Client in respect of any such payments required to be made by the Client.
Reimbursement of Expenses
The Child Care Provider will be reimbursed from time to time for reasonable and necessary expenses incurred by the Child Care Provider in connection with providing the Services.
All expenses must be pre-approved by the Client.
Confidentiality
Confidential information (the "Confidential Information") refers to any data or information relating to the Client, whether business or personal, which would reasonably be considered to be private or proprietary to the Client and that is not generally known and where the release of that Confidential Information could reasonably be expected to cause harm to the Client.
The Parties each agree that they will not disclose, divulge, reveal, report or use, for any purpose, any Confidential Information belonging to the other Party which they have obtained through the operation of the Contract, except as authorised by that Party or as required by law. The obligations of confidentiality will apply during the Term and will survive indefinitely upon termination of this Contract.
Return of Property
Upon the expiry or termination of this Contract, the Child Care Provider will return to the Client any property, documentation, records, or Confidential Information which is the property of the Client.
Capacity/Independent Contractor
In providing the Services under this Contract it is expressly agreed that the Child Care Provider is acting as an independent contractor and not as an employee. The Child Care Provider and the Client acknowledge that this Contract does not create a partnership or joint venture between them, and is exclusively a contract for service.
No Exclusivity
The Parties acknowledge that this Contract is non-exclusive and that either Party will be free, during and after the Term, to engage or contract with third parties for the provision of services similar to the Services.
Notice
All notices, requests, demands or other communications required or permitted by the terms of this Contract will be given in writing and delivered to the Parties at the following addresses:
1. ______________________
  ______________________________
2. ______________________
  ______________________________
or to such other address as either Party may from time to time notify the other.
Indemnification
Except to the extent paid in settlement from any applicable insurance policies, and to the extent permitted by applicable law, each Party agrees to indemnify and hold harmless the other Party, and its respective affiliates, officers, agents, employees, and permitted successors and assigns against any and all claims, losses, damages, liabilities, penalties, punitive damages, expenses, reasonable legal fees and costs of any kind or amount whatsoever, which result from or arise out of any act or omission of the indemnifying party, its respective affiliates, officers, agents, employees, and permitted successors and assigns that occurs in connection with this Contract. This indemnification will survive the termination of this Contract.
Modification of Contract
Any amendment or modification of this Contract or additional obligation assumed by either Party in connection with this Contract will only be binding if evidenced in writing signed by each Party or an authorised representative of each Party.
Time of the Essence
Time is of the essence in this Contract. No extension or variation of this Contract will operate as a waiver of this provision.
Entire Agreement
It is agreed that there is no representation, warranty, collateral agreement or condition affecting this Contract except as expressly provided in this Contract.
Enurement
This Contract will enure to the benefit of and be binding on the Parties and their respective heirs, executors, administrators and permitted successors and assigns.
Titles/Headings
Headings are inserted for the convenience of the Parties only and are not to be considered when interpreting this Contract.
Gender
Words in the singular mean and include the plural and vice versa. Words in the masculine mean and include the feminine and vice versa.
Governing Law
This Contract will be governed by and construed in accordance with the laws of England.
Severability
In the event that any of the provisions of this Contract are held to be invalid or unenforceable in whole or in part, all other provisions will nevertheless continue to be valid and enforceable with the invalid or unenforceable parts severed from the remainder of this Contract.
Waiver
The waiver by either Party of a breach, default, delay or omission of any of the provisions of this Contract by the other Party will not be construed as a waiver of any subsequent breach of the same or other provisions.

IN WITNESS WHEREOF the Parties have duly affixed their signatures under hand and seal on this ________ day of ________________, ________.

_______________________________

______________________ (Client)

_______________________________

______________________ (Child Care Provider)

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Last updated March 24, 2025

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What is a Child Care Contract?

A Child Care Contract is an agreement between a childminder and a parent or guardian describing the terms and conditions of the child care services. It includes information about childcare costs, services (such as learning and educational activities and meals), and client information.

Child Care Contracts benefit all types of childcare service providers. Whether the service is temporary or long-term, having a legal record helps both the childminders and families. If either party fails to meet the standards in the agreement, the Child Care Contract provides protection and assurance from any disputes.

Fill out a few simple questions to complete your LawDepot Child Care Contract in minutes.

A Child Care Contract is also known as a:

Childminder contract
Home daycare contract
Parent agreement form for childcare
Nanny contract template
Babysitting contract form

Who creates Child Care Contracts?

A Child Care Contract benefits everyone, from parents looking into childcare to someone working as a childcare provider. These include:

Independent contractors, such as nannies, au pairs, or babysitters
Larger childcare organisations or businesses, such as centre-based programs and in-home daycare providers
Parents and legal guardians who want to hire an individual or organisation for their childcare needs

Why should I use a Child Care Contract?

A detailed agreement ensures everyone is on the same page regarding payment, childcare services, and the contract’s terms. Written evidence of the agreed terms makes them much easier to prove in the event of a dispute or misunderstanding.

For example, if you verbally agree on a set rate, a parent could take advantage of the childcare services and deny agreeing to the costs of services later. Create an agreement to record all services, all associated costs, and expectations from all parties.

If you need a more general service agreement, use LawDepot’s Service Agreement form.

Note that if a nanny or au pair works exclusively for just one family on an ongoing basis, that relationship is likely one of employment. If you need an Employment Contract, LawDepot offers that too.

How do you write a Child Care Contract?

Childcare agreements include essential information about the clients hiring childcare services and the childminder. If you are looking for child care services or are a child care provider, you’ll want to include some key details in your contract. Make sure to specify:

Childcare service information

First, outline childcare information about supervision, meals served, and any educational activities included. Also, write down the location of the childcare facilities, such as the client’s home or a childminding organisation.

Then, include the childcare provider’s qualifications, such as their certifications, education, and training information.

Payment information

Typically, childcare workers set their billing rates and payment schedule. The contract should have a section on what happens if payment is late and whether the parent or guardian needs to pay a deposit to save their place before child care begins.

Payment information should outline all costs, including any reimbursements for work-related expenses and how VAT is applied.

Additional clauses and conditions

Limitation of liability seeks to limit the amount of legal damages recoverable against a childcare provider. The applicability of this clause depends on the childcare provider's actions. If a childminder is found to have been grossly negligent, a limitation of liability clause will not be effective.

Confidentiality defines “Confidential Information” and says that the confidential information of the client cannot be used or shared by the childminder without the client’s consent. For example, if an au pair were to post the full name and age of a child in their care on social media without prior permission, that would violate confidentiality. To protect sensitive information, complete a Confidentiality Agreement alongside your confidentiality clause.

Duty of care is a written statement of the child care worker's obligation to look after the children in their care. It is important to note that this obligation subsists whether it is explicitly stated or not. For instance, if a nanny fails to appropriately supervise the children in care by leaving them unattended for a couple of hours, resulting in injury, they would be held liable for breaching the duty of care and acting negligently.

How should costs be outlined in the Child Care Contract?

Childcare providers vary in how they bill for their services. A babysitter or nanny may price by the hour, while a large daycare organisation may set their prices monthly or annually. A Child Care Contract should have a transparent pricing structure and information on how often to make payments.

The contract should also outline what happens if the client is late on their payments, wants to terminate the contract, or is responsible for work-related reimbursements.

Paying for childcare can be expensive, but a detailed Child Care Contract can alleviate stress by providing clear, set payment terms. Additionally, looking into government-funded financial assistance programs for child care can help determine the best childcare service for your family.

Parents and caretakers want the best for their children in care. Protecting a child doesn’t stop at just filling out a Child Care Contract. Read our guide on essential documents for protecting your children to be fully informed about all the forms and contracts a child should have to safeguard their well-being.

What are the UK childcare regulations for families and childminders?

The regulations regarding childcare vary across the United Kingdom. Let’s examine the regulations in England, Scotland, Wales and Northern Ireland.

England

If you are a parent hiring a registered childminder in the U.K., you can check the database of registered childminders. This database is only available for clients in England and Wales.

New childminders operating from their homes and caring for children under eight must register with Ofsted or a registered childminder agency.

If you are a nanny, babysitter, or childminder traveling to the children’s home for work, you can register as a nanny or au pair instead. Nannies and au pairs are not legally required to register with Ofsted to work. Nannies and au pairs can choose whether they want to register with Ofsted.

Scotland

Scottish people looking into childminding careers can receive training from the Scottish Childminding Association. If they operate in a private home and care for children under 16 for over 2 hours daily, Scottish childminders must register with the Care Inspectorate.

The Scotland Care Inspectorate hosts a database for registered childcare professionals. Parents and legal guardians can use this service to search for babysitters, daycares, childminders, nannies, and other childcare providers.

Northern Ireland

NI Direct Government Services provides resources for childminders and parents looking for a registered childcare provider. In Northern Island, you can hire a registered childminder, day nursery, home childcarer, or playgroups and crèches.

Family Support Northern Ireland hosts a database for childcare providers and families to find support and resources.

Wales

Parents and families looking for registered childcare providers can visit Care Inspectorate Wales.

Childminders in Wales complete an application through PACEY for a certificate to work as a registered childcare provider.

How do you terminate a Child Care Contract?

When writing your Child Care Contract, you can choose for the contract to continue indefinitely until either party serves an agreed period of notice to end the contract.

Suppose you decide instead to enter a fixed-term contract for a specified period. In that case, you can include a termination clause if either party needs to end the contract early. This section defines the notice required to terminate the agreement and any severance or partial necessary payment to cancel the contract.

If a contract does not properly outline termination processes, you can negotiate the end of that contract using LawDepot’s Termination Agreement.

Termination Agreements are beneficial if unforeseen circumstances arise and one of the parties needs to terminate the contract early. Termination Agreements and termination clauses in contracts release the childcare provider from being obligated to continue providing services. These agreements also release the client from paying for continuous childcare services (although there may be a cancellation fee).

Additional paperwork for childminders

To be a childcare provider in the UK, ensure you understand the qualifications and paperwork needed to become a childminder. Quite often, childminders will need:

A Disclosure and Barring Service (DBS) check, which is a type of criminal record check
Current first aid certification
A signed health declaration form
Relevant childcare qualifications and certifications
References from previous childcare clients
Identity verification